How we work together.

By accessing or using the SRS Employee Self-Service (ESS) portal ("the Portal"), you confirm that you are a current employee, contractor, or authorised user of Saptarishi Solutions Pvt. Ltd. ("the Company") and that you have read, understood, and agree to be bound by these Terms and Conditions.

If you do not agree with any part of these terms, you must discontinue use of the Portal immediately and notify the IT team at system.admin@saptarishi.tech.

These Terms and Conditions apply to all users of the Portal, regardless of role — including employees, managers, directors, administrators, and system administrators. They are to be read in conjunction with the Company's Privacy Policy, which governs how personal data is collected and processed.

The SRS ESS Portal is an internal operational platform provided exclusively for use by Saptarishi Solutions Pvt. Ltd. employees and authorised personnel. It is not a public-facing product and is intended solely for the following purposes:

Managing attendance, leave, and on-duty requests; submitting, reviewing, and approving expense claims and asset requests; logging daily tasks against assigned projects; participating in skill evaluation cycles; accessing HR and operational reports; receiving company announcements and notifications.

The Portal is made available as a service provided by the Company. Use of the Portal is a privilege, not a right, and may be withdrawn or restricted at any time at the Company's discretion without prior notice.

By using the Portal, you agree to the following:

Accurate Information: You will provide accurate, truthful, and up-to-date information when submitting attendance records, leave requests, expense claims, task logs, or any other data through the Portal. Submitting false, misleading, or fabricated information is a disciplinary matter and may result in termination of employment.

Credential Security: You are responsible for maintaining the confidentiality of your login credentials, including your password and two-factor authentication device. You must not share your credentials with any other person, including colleagues. If you suspect your account has been compromised, you must report it to the IT team immediately.

Authorised Use Only: You will use the Portal only for its intended business purposes. You will not attempt to access features, data, or routes beyond those permitted by your assigned role. Attempting to circumvent role-based access controls, exploit vulnerabilities, or access another employee's data is strictly prohibited.

Compliance with Policy: Your use of the Portal must comply with all applicable company policies, including the IT Acceptable Use Policy, HR policies, expense policies, and any other guidelines issued by the Company from time to time.

Reporting Issues: You will promptly report any errors, security vulnerabilities, data discrepancies, or suspected unauthorised access to the IT or HR team. You will not exploit any defect or vulnerability for personal gain or to access unauthorised data.

The following activities are strictly prohibited and may result in immediate account suspension, disciplinary action, or legal proceedings:

Submitting false attendance records, fabricated expense receipts, or inaccurate task logs.

Attempting to access, modify, or delete another employee's personal data, attendance records, or leave history.

Sharing login credentials, bypassing 2FA without administrator authorisation, or accessing the Portal from an unauthorised device.

Using automated tools, scripts, bots, or crawlers to access, scrape, or interact with the Portal.

Attempting to reverse-engineer, decompile, or tamper with the Portal's codebase, APIs, or database.

Uploading or transmitting malicious files, code, or content through any Portal feature including receipt uploads, profile photos, or document attachments.

Using the Portal for any purpose that is unlawful, harmful, or contrary to the Company's interests, values, or Code of Conduct.

Sharing Portal content, data, screenshots, or outputs with external parties without prior written approval from a Director or System Administrator.

The Portal is designed to support accurate operational record-keeping. You are solely responsible for the accuracy of all data you submit through the Portal.

Attendance: Attendance records are captured at the time of check-in and check-out via the Portal. You must not punch in or out on behalf of another employee, and you must not solicit another person to record attendance on your behalf.

Expenses: Expense claims must be accompanied by valid receipts and submitted only for legitimate business expenses incurred in the course of your employment. Inflated, duplicated, or personal expense claims are a violation of both these Terms and the Company's Expense Policy.

Tasks: Daily task submissions must accurately reflect work performed during the stated period. Submitting tasks for work not performed, or logging hours that were not worked, constitutes a misrepresentation of your work record.

The Company reserves the right to audit any records submitted through the Portal at any time and to take appropriate action where inaccuracies or fraudulent submissions are identified.

Access to the Portal and its features is governed by a role-based access control system. The following roles are currently defined within the SRS ESS Portal:

System Admin: Full administrative access to all modules, settings, and employee data. Responsible for system configuration, maintenance, and user management.

Director: Access to approval queues, reports, skill evaluations, and team-level data for their assigned scope.

Manager: Access to team attendance, leave approvals, task approvals, on-duty queues, and expense approvals for direct reports.

Admin: Access to expense approvals, asset management, and employee data within their administrative scope.

Employee: Access to personal attendance, leave, on-duty, tasks, expenses, assets, and profile data only.

You are granted access rights corresponding to your designated role as assigned by the System Administrator. Any attempt to access routes, data, or features outside your permitted scope will be logged and may result in disciplinary action. Role assignments are managed by the IT team and may be updated when your responsibilities change.

The SRS ESS Portal — including its design, codebase, architecture, features, workflows, and content — is the exclusive intellectual property of Saptarishi Solutions Pvt. Ltd. All rights are reserved.

You are granted a limited, non-exclusive, non-transferable, revocable licence to access and use the Portal solely for the internal business purposes described in these Terms. This licence does not grant you any ownership interest in the Portal or its components.

You may not copy, reproduce, distribute, reverse-engineer, modify, adapt, publish, or create derivative works from any part of the Portal without the express prior written consent of the Company.

Data you submit through the Portal (attendance records, expense claims, task logs, etc.) remains the property of Saptarishi Solutions Pvt. Ltd. for operational and legal purposes, subject to your rights under the Privacy Policy.

The Company will make reasonable efforts to maintain the Portal's availability during working hours. However, the Portal may be temporarily unavailable due to scheduled maintenance, updates, technical issues, or circumstances beyond our control.

During scheduled maintenance, the Portal will display a maintenance screen. System Administrators retain access during maintenance periods to perform necessary work.

The Company does not guarantee uninterrupted, error-free access to the Portal and accepts no liability for losses or inconvenience arising from temporary unavailability.

You will be notified of planned maintenance windows through in-Portal announcements where reasonably practicable. Emergency maintenance may be performed without prior notice.

All information accessible through the Portal — including colleague data, payroll information, organisational structure, business processes, and operational reports — is confidential and the exclusive property of Saptarishi Solutions Pvt. Ltd.

You must not disclose, share, or use any information obtained through the Portal for purposes outside of your legitimate employment duties. This obligation survives the termination of your employment.

You must not take screenshots, exports, or copies of Portal data for personal use or for sharing with parties outside the Company without explicit written authorisation.

Breach of confidentiality obligations may result in disciplinary action up to and including termination of employment, and may give rise to civil or criminal liability under applicable Indian law.

Your Portal access is tied to your employment status at Saptarishi Solutions Pvt. Ltd.

Upon resignation, termination, or end of contract, your account will be moved to TERMINATED status, which immediately prevents login. Pending approvals or submissions may be completed by an administrator on your behalf.

Upon onboarding, your account is created in ONBOARDING status with access only to the countdown portal. Full access is activated on your joining date when your status changes to ACTIVE.

The Company reserves the right to suspend, restrict, or terminate Portal access at any time, with or without cause, including but not limited to: suspected misuse, security concerns, disciplinary proceedings, or organisational changes.

Data associated with your account is retained in accordance with the Privacy Policy retention schedule following account termination.

To the fullest extent permitted by applicable law, Saptarishi Solutions Pvt. Ltd. shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the Portal.

The Company makes no warranties, express or implied, regarding the Portal's accuracy, completeness, reliability, suitability, or availability for any particular purpose.

The Portal is provided "as is" and "as available". You use it at your own risk and judgement. The Company's total liability in connection with these Terms shall not exceed the amount you have paid to access the Portal, which in most cases is zero as it is a free internal service.

This limitation does not apply to claims arising from the Company's gross negligence, wilful misconduct, or fraud.

These Terms and Conditions are governed by and construed in accordance with the laws of India. Any disputes arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of Hyderabad, Telangana.

In the event of a dispute, the parties agree to first attempt resolution through good-faith internal discussions. If a resolution cannot be reached within 30 days, the matter may be referred to formal legal proceedings.

If any provision of these Terms is found to be unenforceable or invalid under applicable law, that provision will be modified to the minimum extent necessary to make it enforceable. The remaining provisions will continue in full force and effect.

The Company reserves the right to update, modify, or replace these Terms and Conditions at any time. When material changes are made, the "Last Updated" date at the top of this page will be revised, and an in-Portal announcement may be issued.

Your continued use of the Portal following any update constitutes acceptance of the revised Terms. If you do not agree with the changes, you must discontinue use of the Portal and notify the HR or IT team.

We encourage all users to review these Terms periodically. The most current version will always be available at this URL.